Analysis & Search Guide¶

Learn how to search, filter, and analyze your files in File Organizer.

Search Basics¶

Quick Search¶

Use the search bar at the top of any page:

Click the search box (or press /)
Type your search query
Results appear as you type
Click a result to view it

Search Results¶

Results show:

File name and type
Location
Size and date
Match relevance
Preview (if available)

Saving Searches¶

Save searches for later use:

Enter search query
Click Save Search
Give it a name
Access from Saved Searches sidebar
Saved searches update automatically

Advanced Search¶

Access advanced search from the Search section:

Search Query¶

Enter search terms using natural language:

- "quarterly report"    # Exact phrase
- report AND 2024      # Multiple terms
- report NOT draft     # Exclude terms
- report*              # Wildcard matching

Operators¶

Use search operators for precision:

Operator	Example	Result
`type:`	`type:pdf`	PDF files only
`size:`	`size:>10mb`	Larger than 10 MB
`date:`	`date:>2024-01`	After Jan 2024
`path:`	`path:/documents`	In Documents folder
`tag:`	`tag:important`	Tagged as important
`modified:`	`modified:last7days`	Modified in last 7 days

Filters¶

Refine results with filters:

File Type

Document (PDF, Word, etc.)
Image (JPEG, PNG, etc.)
Video
Audio
Archive
Other

Date Range

Any time
Last 24 hours
Last 7 days
Last 30 days
Last year
Custom range

File Size

All sizes
< 1 MB (small)
1-10 MB (medium)
10-100 MB (large)
100 MB (huge)

Location

All locations
Specific folder
Multiple folders

Tags

Select specific tags
Multiple tags
Exclude tags

Sorting¶

Sort results by:

Relevance - Best match first
Name - Alphabetical
Date Modified - Newest first
File Size - Largest first
Type - Group by type

Analytics¶

Storage Usage¶

View breakdown of disk usage:

By File Type

See which types use most space
Compare document vs images vs video
Identify large file categories

By Folder

See folder size breakdown
Identify large folders
Navigate to folders

By Size Range

Tiny (< 1 MB)
Small (1-10 MB)
Medium (10-100 MB)
Large (> 100 MB)
Show largest files

View Analytics¶

Click Analysis → Storage
See charts and breakdowns
Click sections to drill down
Export report if needed

Storage Tips¶

Review monthly
Archive old items
Delete large unused files
Clean up duplicates

Duplicate Detection¶

Find and manage duplicate files.

Running Detection¶

Click Analysis → Duplicates
Choose folder(s) to scan
Choose detection method:
Exact: Byte-for-byte match
Smart: Content-based similarity
All: Both exact and similar
Click Scan
Wait for analysis to complete

Understanding Results¶

Duplicate Groups

Exact duplicates (100% match)
Similar (90%+ match)
Possible (80%+ match)

For each group:

Number of duplicates
File details (name, size, location)
Similarity percentage

Managing Duplicates¶

For each duplicate group:

Keep This File

Mark which copy to keep
Other copies deleted

Delete All But One

Quick delete all duplicates
Keep one copy

Merge Files

Combine into single file
Keep all content

Ignore

Skip this group
Don't delete

Duplicate Best Practices¶

Backup First: Before deleting duplicates
Review: Check files before deleting
Regular Scans: Find duplicates quarterly
Cleanup: Delete duplicates regularly

File Analytics¶

Individual File Analysis¶

Click a file to see:

Content Analysis

AI-generated description
Extracted text/metadata
Language detection
Category suggestions

Properties

File type
Size
Creation/modification date
Location

Related Files

Similar files
Potential duplicates
Same category

Batch Analysis¶

Analyze multiple files:

Select multiple files
Click Analyze
See combined statistics:
Total size
File count by type
Average file size
Age distribution

Insights¶

Usage Patterns¶

File Organizer analyzes your file usage:

Most common file types
File growth over time
Organization effectiveness
Search patterns

Recommendations¶

Based on analysis:

Organize messy folders
Clean up old files
Archive completed projects
Remove duplicates

Trends¶

See trends over time:

File growth
Organization changes
Activity levels
Storage changes

Exporting Results¶

Export Search Results¶

Create search
Apply filters
Click Export
Choose format:
CSV spreadsheet
JSON data
ZIP archive (includes files)
Download starts

Export Reports¶

Create report (search, analysis, etc.)
Click Export Report
Choose format:
PDF (formatted)
CSV (data only)
JSON (raw data)
Download

Scheduled Exports¶

Set up automatic exports:

Click Schedules → New Export
Configure:
What to export (search, analysis)
When to run
Export format
Destination
Exports run automatically

Search Tips¶

Better Search Results¶

Tips:

Use quotes for exact phrases: "quarterly report"
Use wildcards: report* finds report, reports, reporting
Combine operators: type:pdf AND size:>5mb
Use date ranges: date:>2024-01-01

Examples:

Find all PDFs: type:pdf
Find recent documents: type:document AND date:>7days
Find large images: type:image AND size:>50mb
Find by folder: path:/projects AND tag:active

Common Searches¶

Recent Files

date:last7days

Large Files to Clean

size:>100mb

Unorganized Files

path:/downloads

Project Files

tag:project-x OR path:/projects/x